In November 2006, Nazareth College concluded its negotiation with the US Department of Health and Human Services (our cognizant agency) for a Facilities and Administrative Cost Rate, otherwise known as an Indirect Cost Rate. As of 2020, our negotiated provisional rate is 64.3% applied to all salaries and wages (excluding fringe) charged to a grant.

For those funding agencies that recognize and allow the negotiated rate, the rate of 64.3% should be applied to all salaries and wages excluding fringe benefits. Note that it is not uncommon for agencies to allow only their own stated fixed rate in lieu of one's negotiated rate, or to allow for no indirect costs what-so-ever. Whatever the situation, it is important that it be explained in the Grant Proposal Sign-Off Form.

Facilities and administrative cost rate:

• 64.3% on all salaries and wages - on-campus (effective July 1, 2020)
• 26.9% on all salaries and wages - off campus (effective July 1, 2020)

When your proposal and budget name specific faculty members (such as yourself) to receive a summer salary or stipend, your current salary or wage should be used as the base for calculations.* The accepted yearly salary increase is 2% and should always be used for multiple year grants.

Faculty summer stipends can be calculated based on your academic-year salary or can be set at a specific figure below this. If you choose to use your academic year salary as a base, divide this salary by 9 (if you are on a 9-month contract) to find your monthly salary and multiply this number by the number of months during the summer that you will work full-time on the project.

• Example: $90,000 (9-month contract-based salary) ÷ 9 x 1 month = $10,000
• In this example, your summer stipend can be $10,000/month or below.

In cases where you plan to work only part-time during the summer months, multiply your maximum monthly summer stipend by your % effort.

• Example: $90,000 ÷ 9 x 1 month = $10,000 x 50% effort = $5,000
• In this example, your part-time (50% effort) summer stipend would be $5,000/month.

* Note that this does not apply to those instances where the funding agency provides a specified sum or salary calculation. Always read the funding agency's guidelines carefully and be sure to follow them.

Release time from your normal academic duties should also be calculated using your academic year salary as a base. The official workload (per semester) for full-time faculty at Nazareth College includes five components: 4 teaching components at 22.5% per component (each worth approximately 3 credit hours or 9 hours per week) and 1 citizenship component at 10% (worth approximately 4 hours per week).

If your proposal and budget include course release, multiply your academic-year salary by 11.25% to find your per-course (teaching component) salary and multiply this number by the number of courses from which you propose to be released.

• Example: $80,000/year salary x .1125 x 1 course release = $9,000
• In this example, the grant should be charged $9,000 for each course from which you are released.

Of course, if you are applying for a fellowship that will take you off-campus for the year, you may request your full salary, as no citizenship would be expected of you during that year. Note that a faculty member's request for release time must be cleared by the faculty member's department chair and dean before it can be included in a proposal budget.

When your proposal and budget include administrative, technical, and/or clerical staff that are current employees of the College, their current salary or wage should be used as the base for calculations. If you will be hiring new staff for the grant-funded project, you must estimate their salaries. The accepted yearly salary increase is 3% and should always be used for multiple-year grants.

In budgeting staff salaries for your grant proposal budget, divide the individual's yearly salary by the number of months obligated by his/her contract (usually 12 or 9) and multiply by the % effort that the individual will be working on the grant-funded project.

Example: $36,000/year salary ÷ 12 months x 10% effort = $300/month

In this example, the budget would request support for a staff person to apply 10% of his/her time to the grant-funded project (and must also include fringe benefits applied to that time, see below). 

Staff whose contracts obligate them for 10 months or less per year, are eligible to be hired during their off months and paid a summer salary or stipend. When your proposal and budget name specific staff members to receive a summer salary or stipend, their current salary or wage should be used as the base for calculations.* The accepted yearly salary increase is 3% and should always be used for multiple-year grants.

Staff summer stipends can be calculated in the same manner as faculty summer stipends (see above for detailed calculation information).

* Note that this does not apply to those instances where the funding agency provides a specified sum or salary calculation. Always read the funding agency's guidelines carefully and be sure to follow them.

Fringe benefits are those benefits beyond your salary or wage, paid for by the College; these include a large portion of your medical insurance, your retirement benefit, payroll taxes, etc. For budgets that include a line for salaries, fringe benefits must also be calculated as a direct cost.

Current Fringe Benefit Rate (as of August 2021):

• Benefits-eligible fringe rate: 31.5%
• Fringe rate for part-time employees and non-benefits-eligible stipends: 9%