Return to Campus

FAQ: Faculty & Staff

Return to campusClasses and academicsCampus lifeHealth, wellness, and prevention


Return to Campus

When will employees begin to return to campus?

Starting the week of June 22, Human Resources (HR) will work with managers across campus to discuss overarching guidelines and protocols and develop departmental staffing plans. Managers will facilitate plans that account for building and campus density requirements per New York State guidelines as well as office productivity and business continuity. The reintegration of faculty and staff to campus, when approved by New York State, will start July 6 and occur in phases, with the goal of returning to an on-campus work experience over the course of the fall 2020 semester.

I work in an office with several other people. Will it be safe for me to be that close to others?

Nazareth will be reintegrating faculty and staff back to campus with the guidance from New York State of reducing density to no more than 50% capacity. In order to ensure this, departments will not have more than half of faculty or staff on campus at any given time. This alleviates some of the exposure risk for shared office space. In addition, the College has implemented safety measures, which includes set protocol for cleaning and disinfecting, social distancing and face covering policies, and physical barriers such as Plexiglass in some areas. Each department manager or chairperson is responsible for assessing open work environments

What if I have an underlying health condition and I am concerned about returning to campus to work?

Staff and faculty members who believe they fall in the group of higher risk individuals and who wish to seek a temporary reasonable accommodation for the fall semester under the Americans with Disabilities Act (ADA), should contact HR at humanresources@naz.edu to set up a time to discuss available options. According to the CDC, individuals with certain health conditions may have a higher risk for COVID-19 infection. These conditions and other risk factors may include:

  • Adults aged 65 years and older
  • Asthma (moderate-to-severe)
  • Chronic lung disease
  • Diabetes
  • Serious heart conditions
  • Chronic kidney disease being treated with dialysis
  • Severe obesity
  • Being immunocompromised

I don’t have an underlying condition, but I live with someone that does. Am I able to continue to work remotely?

It is important that the college reduce density when possible to do so. The New York State Department of Health has provided guidance recommending those employees whose work is able to be conducted remotely to continue to work remotely, and only necessary staff and faculty return to campus to work. The determination regarding your ability to continue to work remotely will be made by your department leader and based on the impact to students, your work responsibilities, the ability of the department to reallocate resources, compliance matters, and safety concerns.

As a manager, am I able to send an employee home if they become ill while at work?

Yes. According to the Equal Employment Opportunity Commission and the Centers for Disease Control and Prevention, if employees have symptoms consistent with either COVID-19 or the seasonal flu during a pandemic outbreak, you can require them to stay home or to return home after they arrive at work.

Can I choose to continue to work remotely?

While the health, safety, and contributions of all staff and faculty members are equally valued, the reality is that not all work can be performed remotely. Certain jobs or aspects of a job must be performed on campus. Other jobs or aspects of jobs can be performed remotely. Department leaders will work with employees to determine who will perform their jobs remotely and who will be required to be on campus. The determination regarding your ability to continue to work remotely will be made based on criteria such as the impact to students, your work responsibilities, the ability of the department to reallocate resources, compliance matters, and safety concerns. 

I have children at home because of school closures and cancelled summer programs. Am I able to work remotely to accommodate my child care needs?

There is a possibility that you may continue to work remotely. Certain job responsibilities must be performed on campus while other work can be performed remotely. Discuss your needs with your manager. The determination regarding your ability to continue to work remotely will be made based on criteria such as the impact to students, your work responsibilities, the ability of the department to reallocate resources, compliance matters, and safety concerns. 

I am nervous about returning to campus. What are my options for working from home?

The College is putting into place multiple safeguards to protect the campus community, as you can see on the Health, Wellness, & Prevention webpage. It is entirely possible that you may be able to continue to work from home; however, not all work can be performed remotely. Certain jobs or aspects of a job must be performed on campus. Department leaders will work with employees to determine who will perform their jobs remotely and who will be required to be on campus. The determination regarding your ability to continue to work remotely will be made based on criteria such as the impact to students, your work responsibilities, the ability of the department to reallocate resources, compliance matters, and safety concerns. 

I have technology issues at home. Are there resources available through the College that could help me be more productive?

Yes, ITS has options available to help you. Check with your manager regarding your technology needs before contacting ITS. If you are having issues with VPN or your Google accounts, contact the Technology and Media Service Desk at 389-2111 or email them at tmsd@naz.edu

If you are having issues accessing the internet, the IT department has set up an Internet hotspot on campus. Call the helpdesk before coming to campus for information on the availability and location of the parking lot hotspot.

Why does my colleague get to work from home and I have to return to campus to work?

There may be multiple reasons why a colleague is continuing to work from home. Reasons may include: the individual’s need for a temporary reasonable accommodation under the ADA, to support the New York State Phase II guideline to keep the campus density reduced for the Fall semester, and/or that person’s ability to perform the essential functions (non-student facing) of their position remotely. The determination regarding who works remotely and who works on campus is made by the department leader and is based on criteria such as the impact to students, work responsibilities, the ability of the department to reallocate resources, compliance matters, and safety concerns. 

I have an upcoming medical leave (non-COVID related) or appointment(s) and am working remotely, what do I do?

If you need to take a medical leave, you should contact Human Resources to initiate your short term disability leave. Employees who are working remotely are eligible for the same leave programs (sick time, family sick, vacation, short term disability, paid family leave and family medical leave) as those who are working on campus. 

I have not been able to take my vacation time this year. When will I lose it?

For 2020, employees will have until the end of December to take vacation time before accruals over one year are forfeited. At the end of December, vacation time over your one year accrual rollover limit (not including your accrual for September - December) will be forfeited. Please work with your manager to schedule your time off. 

I (or my dependent child) have received an order of mandatory or precautionary order of quarantine or isolation for COVID-19 that was issued by New York State, the Department of Health, or my local board of health, what should I do?

Please do not report to campus and notify Human Resources as soon as possible. If you are able to work remotely, you will be asked to continue to do so during your period of quarantine or isolation.  If you are unable to work due to becoming symptomatic, you have leave time options available to you (employee sick time/short term disability or family sick/paid family leave).  In addition, NYS has passed legislation providing paid COVID sick leave for employees who are to isolate or quarantine due to an order of quarantine issued by the State, Department of Health or local board of health.  If you have been quarantined by a medical professional, you can request an order of quarantine from the state.

What should I do if I see faculty, staff, or students not complying with the safety provisions the College has put into place?

As we continue our efforts for a safe and healthy workplace, there will be times when someone may not follow the guidance or may be unaware of the safety expectations. In a respectful and supportive manner, you may remind the person of the college’s expectations and policy, and educate them on what they might need to do to comply. If someone is repeatedly disregarding the safety expectations, you should notify your manager or department chairperson so they can follow up with the appropriate department. 

Will in-person meetings be allowed when staff and faculty return to campus?

Faculty and staff are encouraged to use online conferencing, email, instant messaging or phone as much as possible and avoid in-person meetings, even when participants are in the same building.

If an in-person meeting is necessary, the meeting should be brief and held in a room where air is able to circulate outside (e.g. open window) and seats can be spread at least six (6) feet apart. The college is evaluating locations to facilitate required in-person meetings through the use of purposefully placed acrylic barriers (specific plans are under development).


Classes & Academics

How will classes be conducted in Fall 2020? How will we accommodate the need for physical distancing?

The College is committed to preserving our students’ course schedules for the fall 2020 semester while reducing classroom densities in order to provide 6-foot distancing. Classrooms are currently having desks and tables removed to achieve the proper density. Once complete, the furniture inside a classroom will be spaced at the appropriate 6-foot distance. To maintain this spacing, furniture locations must not be moved or adjusted. Classes are set at the maximum allowable occupancy for social distance; thus, no additional desks or chairs can/will be added. Additional spaces throughout campus have been redesigned and outfitted as academic spaces. Campus will look and feel quite different this fall. Additionally, instructional methods of delivery could include both in-person, hybrid and online, specific to the course material and program requirements. Academic Affairs is in the process of preparing the final course delivery plans for each class and section this fall and will be sharing more information about these plans in early July.

What’s available for professional development for faculty?

Opportunities for professional development, including developing high-quality online and hybrid instruction, continue to be offered through Nazareth’s Teaching and Learning Technologies (TLT) and through Nazareth’s Teaching Integration and Innovation Lab (TIIL).

How can I help students who need help learning to use technology tools well?

For Nazareth-specific help materials, direct students to our Teaching Technologies student support site: https://sites.google.com/naz.edu/moodle-student-help. This provides a number of student-centered resources, including two Moodle introduction videos as well as other written resources on Moodle, Echo360, Google Drive, and Zoom. Also, Nazareth students, faculty, and staff can use Hoonuit online training videos for help on many technology topics and applications.


Campus Life

What is the college doing to increase cleaning and disinfection of surfaces? 

The College is committed to exceeding all state and federal guidelines for cleaning and disinfection of the buildings and facilities, including cleaning and disinfecting high-touch areas 5-10 times per day, 7 days a week. See Cleaning & Protection >

Will my office be cleaned by custodial staff?

To prevent unnecessary contact, faculty and staff are responsible for cleaning and disinfecting their own offices and workspace and any shared (non-public) areas. Supplies will be provided via hallway sanitation stations which will be strategically located on all floors of academic buildings. These stations will include EPA registered spray disinfectant, paper towels, cleaning gloves and large bottles of hand sanitizer. Materials at these stations will be maintained and resupplied by Facilities. Employees are responsible for disinfecting their own areas. All shared equipment and/or workspaces must be cleaned and sanitized after each use. Faculty and staff are also responsible for bringing their own trash to centralized trash receptacles, located on every floor of every building. Vacuuming of private spaces will be by request only with a maximum of one time per week. As always, any special needs or attention should be communicated to Facilities and a work order will be created.

What about cleaning of classrooms? 

Classrooms will be thoroughly cleaned once per day prior to the first scheduled class by Facilities. Throughout the day, classroom high touch areas will be disinfected as often as classroom schedules allow. To further disinfect classrooms, Faculty members will be required to disinfect the teaching areas of classrooms before and after a class session. This includes the instructor’s desk, computer, podium, whiteboard equipment (if used), etc. Each classroom will have disinfecting materials inside the classroom, which includes EPA-registered disinfectant, paper towels, cleaning gloves, and trash receptacles. Students are required to clean their individual desks upon entering and before leaving a classroom.

What about offices that have frequent face-to-face student interactions or a large amount of walk-in traffic? 

Along with workplace practices being developed with Human Resources, high traffic areas are being evaluated for additional safety measures, which include plexiglass barriers and office entrance controls. These items are in limited supply and are being prioritized for high traffic service areas.

Will the flow of people into and through a building be different in the fall? 

The short answer is yes. To reduce congestion and increase social distance, the flow of people through the campus buildings is being evaluated. Since each building is unique, building specific plans are now being created. Safety options being considered include, but are not limited to, separate entrances and exits, one-way stairwells (up or down), and limitations on the use of small spaces (especially if shared).

During the fall semester, will the Golisano Training Center be open?

Subject to state approval, yes, the plan is for all parts of the GTC to be open and available for use by Nazareth students, faculty, and staff, with some limitations. The building's hours will be shortened. The Fitness Center will begin with a 10-person maximum capacity at the start of the Fall semester and will increase the capacity in phases. Students, faculty, and staff will reserve a time slot through an online scheduling system to ensure the maximum occupancy is not exceeded. The link to reserve workout times will be posted on the Golisano Training Center website. To further protect users, increased sanitation and disinfection protocols will be implemented. Additional plans are being finalized, including guidelines about mask wearing.

How are dining services going to work?

Naz Dining is working on fall plans that promote health and safety while maintaining quality, variety, and flavor. The menu design and operations will focus on providing social distancing in our dining room and food service areas. The Dining Commons will offer both dine-in and take-out options. In place of self-serve food stations, employees will serve food in ways that allow for efficient flow through the Dining Commons. Retail locations on campus will likely have mobile ordering and delivery options, with limited dine-in areas.


Health, Wellness, & Prevention

Are face coverings still required when in public?

According to New York State guidelines, if you are within 6 feet of another person (indoors or out), or are in a building with other members of the public, you must be wearing a face covering. "Another person" means anyone other than those with whom you live.

COVID-19 Screening: What is the College doing to monitor and contain the spread?

The College has developed an online screening tool for keeping our campus community and workplace safe during the pandemic. With this screening platform, students, faculty and staff will self-assess for coronavirus risk factors to determine if they should report to campus for work and/or class. The daily screening process takes just a few minutes and can be completed on a computer, tablet, or smartphone with internet access. Full instructions and additional information will be provided to the campus community on how we will work together to implement this tool, including logistical information for how this tool will be used for campus access by students, faculty, staff, and invited guests and visitors.

Will there be some level of testing as well as screening for both faculty and students? 

Nazareth College’s screening and testing approach will be based on the latest guidance from county health officials, local testing sites, and partners, as well as the guidelines on screening and testing for college populations from the American College Health Association and from New York state

Protocols are being developed to screen students and employees daily for health symptoms and to direct anyone with symptoms to specific next steps, including COVID-19 testing. More details to come.

Currently testing is only advised (and only covered by insurance) for people with COVID-19 symptoms. Based on all of the guidelines and on the latest information on testing availability in the area, at this time Nazareth College does not plan to require mass testing upon arrival on campus. Nazareth will encourage and support testing for any employees and students who display symptoms. We are in frequent contact with partners for the latest updates and will adjust our protocols as appropriate. 

What happens if someone gets COVID-19?

Nazareth is finalizing comprehensive plans. For any case positively identified, appropriate communication as guided by the Monroe County Department of Health occurs.

The College has arrangements for isolating students if needed. Protocols are in place for cleaning on-campus residences of affected students, work spaces of affected employees, and public areas of the College. Administrators will work with faculty to make accommodations for extended student absences.

For a faculty or staff member with COVID-19, Nazareth Human Resources will work with that employee to administer any appropriate pay and leave measures. HR also will coordinate any potential work accommodations with the faculty or staff member's department manager.

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