Submitting Proposals

Student groups seeking funding for social, cultural, recreational, spiritual, or educational programs/activities that benefit the student body as a whole should complete this form.

To request conference funding, fill out the required Finance Proposal. Proposals may be submitted by members of the Undergraduate Association only (full-time, fee-paying, undergraduate students). Faculty and staff members may not submit proposals on behalf of their students. The Senate cannot fund events/activities that are required as part of students' coursework or where students receive academic credit.

The Senate Proposal Process
  1. Only typed copies of the required request for available on this page will be accepted. You can type directly into the forms.
  2. A hard copy of the completed proposal form must be turned in to the UA Office by the required deadline. A list of deadlines is available here.
  3. Once reviewed and approved by the Vice President of Executive Operations, the proposal will move forward to Senate and the sponsoring group will be notified of their specific presentation time.
Required Signatures

All proposals for funding must be accompanied by a petition signed by members of the UA. Each petition requires 25 signatures per $1,000 requested (up to $10,000). If funds requested fall between two different thousand markers, the group should round up to determine the number of signatures required (ex. $2,100 = 75 signatures). Requests between $10,000 - $20,000 require 350 signatures. Requests exceeding $20,000 require 500 signatures. The student petition does not ensure that the proposal will be passed. The purpose of the petition is to increase the general knowledge of the student body regarding what proposals are currently on the table with the goal that this knowledge will increase communication between the students and their elected representatives.

The petition form may be downloaded here.

UA Philosophy of Funding

See the UA Finance page.

Helpful Tips for Submitting Your Proposal
  1. Ask questions early. If you are unsure how to submit the proposal or what information should be included, please reach out to your advisor, the VP of Executive Operations or Student Activities & Leadership Staff for help. 
  2. Submit your proposal at least one month before your event/activity so that you have time to make the necessary arrangements. If your proposal includes travel, hotel, or event tickets, more time may be needed. Proposals for events that happen early in the spring semester may be submitted in the fall. Proposals for events/activities that happen in the early fall and summer trips should be submitted during the spring semester. 
  3. Please make sure you include a clear breakdown of costs associated with the amount you are requesting from Senate. Costs for faculty/staff chaperones may only be included in your proposal if you are a recognized student organization under the UA.  Chaperones for departmental activities (such as service trips) should be funded by the respective department.
  4. If you are requesting funding for a trip, please provide a full itinerary. 
  5. Seek out funding from other sources or opportunities to collaborate and share this information in your proposal. 
  6. Be prepared to answer the following questions: How were students selected to participate? How much are the students paying out-of-pocket?