Accounts Payable

Tax Information and W-9 Forms

Abandoned Property

Please cash any checks issued to you promptly. Every March, Accounts Payable must send funds from uncashed checks from the prior calendar year to the State of New York as Abandoned Property.

Tax Exempt Forms

New York State sales tax exempt forms are available in Accounts Payable. To purchase something tax exempt, take your Nazareth College ID and the completed tax exempt form to the vendor at the time of purchase.

Out-of-State Tax Exemptions

If you are traveling for the college to one of the following states, request the appropriate tax exempt form from Nazareth College Accounts Payable before your trip, because we have these on hand:

  • Florida
  • Massachusetts
  • New Jersey
  • Ohio
  • Pennsylvania


Nazareth College is required by the IRS to provide Form 1099 informational returns to eligible vendor, individuals, etc. that has received payment or payments of $600 or more in a calendar year from the college for the following:

  • Rents
  • Royalties
  • Prizes and awards
  • Physician and medical services
  • Healthcare
  • Attorney fees
  • Non-employee compensation
  • Gross Proceeds Paid to an Attorney

The college does not maintain an accountable expense reimbursement plan for vendors. As a result, the amount listed on the 1099 form is based on actual payments, not the purpose of the payment. Expense reimbursements paid directly to the individual are includable as 1099 income. 

Each vendor on record with the college is required to provide a valid W-9 (Request for Taxpayer ID). Completed Form W-9s can be submitted to the Accounts Payable office.  A link to the document is provided to the top right.

1099 Instructions can be found at the following link:

Form 1099s are due to recipients by January 31st (or the following business day should the 31st fall on the weekend)

If you have questions regarding 1099's, call Accounts Payable at 585-389-2035.

W-9 Form

New vendors are required to submit their W-9 to Accounts Payable,

This is required for vendor set up. Payments will not be processed without a completed W-9.