Accounts Payable

Tax Information and W-9 Forms

Abandoned Property

Please cash any checks issued to you promptly. Every March, Accounts Payable must send funds from uncashed checks from the prior calendar year to the State of New York as Abandoned Property.

Tax Exempt Forms

New York State sales tax exempt forms are available in Accounts Payable. To purchase something tax exempt, take your Nazareth College ID and the completed tax exempt form to the vendor at the time of purchase.

Out-of-State Tax Exemptions

If you are traveling for the college to one of the following states, request the appropriate tax exempt form from Nazareth College Accounts Payable before your trip, because we have these on hand:

  • Florida
  • Massachusetts
  • New Jersey
  • Ohio
  • Pennsylvania

Tax IDs

Social Security numbers or tax ID numbers are required for all payments to individuals who are not on the college payroll and to qualifying vendors. "Request for Taxpayer ID (federal form W-9)" can be obtained in the Accounts Payable office.

Before January 31 of each year, the Accounts Payable Office issues 1099 Forms for those individuals and vendors earning $600 or more from the college during the previous calendar year. If you have a question regarding 1099s, call Accounts Payable at 585-389-2035.

Questions? Contact:

Colleen Sweryda Costanza

Colleen Sweryda Costanza

Accounts Payable Manager in Accounts Payable
Smyth Hall 42

W-9 Form

For all 1099 eligible vendor requests, have the vendor fax or mail a W-9 to Accounts Payable. Payment will not be processed without a W-9.