FAQs, Policies & Resources

Below are some frequently asked questions about the Nazareth University Archives. If you do not find the answer to your question here, please feel free to contact the college archivist at djaneto1@naz.edu.


How do I donate items to the archives?

Please see our donations policy listed in the policies section below. For any further questions, please contact us.

What hours are the archives open?

Access to the archives is available by appointment.

Where are they located?

The archives are located in the lower level of the Lorette Wilmot Library, across from the Writing Center.

How can I help?

Donations: If you are interested in giving donations please see our donations policy.

Unidentified Photos: Check back often to see if you have any clues about our unidentified photos, featured on the main archives page and the history of Nazareth page.

What are the current holdings?

The holdings are frequently growing and expanding, especially as time and labor allows for previously held but uncatalogued items to be added to the collection. The Finding Aids provide the most detailed information about current holdings.

Are they open to the public?

Yes, the archives are available to anyone who is interested in learning more about the history of Nazareth.

We willingly accept potential items for the collection from current and former faculty, alumni, staff, and community members. Detailed below are the current policies regarding collection development and donations. Please first use the checklist below, to see whether you can easily identify if the item has historical value. If you are still unsure whether an item may have value for the collection, please contact us.


Materials Acquisition

Items of enduring historical and research value will be acquired by the Nazareth Archives. Items of enduring value include those which help paint the 'Nazareth portrait' as related to its academic, physical, social, and cultural legacy. These items show Nazareth's organizational growth, policies, procedures, operations, and activities. Trustee, administrator, faculty, staff, student, and alumni histories and publications are also considered items of value.

Checklist for Accession
  • Does the item significantly document some aspect of Nazareth or the Nazareth community?
  • Who created the item? (What is the position of the creator: highly placed official, hold a key position or role? Involvement in the events recorded? Knowledge about the events recorded? Do the records exhibit a bias?)
  • Is the item of relative importance?
  • Does the Archives already have an identical item? No more than 3 copies, in general, of an item will be retained.
  • What is the condition of the item? Can the Archives care for it properly? Will its preservation require expense that is beyond the means of the Archives budget?
  • If the item is a donation or bequest, is it clear that the donor has legal ownership and the right to offer the item to the Archives?
  • Is this material available elsewhere?

All items acquired, transferred or donated to the Nazareth Archives will become sole property of the Archives and no longer belong to the originating office, individual, or organization. Donors will be encouraged to transfer copyright as well, in order to aid researchers. The Archives will have final authority about use, arrangement, and disposition of accessioned materials.

Types of Media

Materials of any medium that can be adequately stored, cared for and preserved by the Archives will be acquired. This includes all types of printed materials, visual images, audio and video recordings and memorabilia.

Transfer of Records

This policy is currently under construction. Check back soon for more information.

Restricted or Confidential Materials

Restricted or confidential materials will only be acquired on a limited scale. Items will be deemed restricted by the Archivist in conjunction with the Library Director/or legal counsel through the President's Office.


At some future time, the Archives may decide to digitize or otherwise reformat donated collections for preservation and access purposes. In this instance, the original material may be kept, returned to the donor, or destroyed according to the terms of the donation agreement.


Any item the Archivist deems no longer relevant to the collection may be de-accessioned. De-accessioning will not take place without the written approval of the Library Director and the originating office of the documents, according to records management policies, in consultation with administrative officers when appropriate. All information pertaining to the de-accessioning and disposition of material will be retained in the Archive records. Any item that the Archives can no longer adequately or safely care for may be de-accessioned.

old photo of student mailroom

Student Mailroom - 1969

Have old photos? Consider donating them to the archives.


Alumni Relations

Alumni Relations provides services to alumni and can be a great starting place with specific questions.

Courtney Autograph Collection

Rosemary Courtney, Nazareth College Class of 1961, was an avid autograph collector and donated her collection to the Lorette Wilmot Library. Items such as autographed cards, photographs, illustrations and letters are housed in the Archives. Autographed books are housed in the Rare Book Room. All materials are available for research by appointment. Link here to view the finding aids for the Courtney Autograph Collection.

Gleaners Online

The Gleaner was the student newspaper for Nazareth College beginning in 1926. After a digitization project, copies of the Gleaners  from 1928 to 2010 are available online.

Michael and Elaine Lasser Collection

The Nazareth College Archives is pleased to announce that we will house and make available the Michael and Elaine Lasser Collection of tapes and CDs, plus playlists and notes, for Mr. Lasser's Peabody Award winning radio show Fascinatin' Rhythm. Also in the collection are tapes from his earlier radio program, Anything Goes. Listeners to public radio stations across the nation have been treated to Mr. Lasser's take on popular music from the Great American Songbook for the past 30 years. Please contact the archivist for an appointment or additional information.

NY Heritage

New York Heritage is a research portal for students, educators, historians, genealogists, and others who are interested in learning more about the people, places and institutions of historical New York State.

NYAC New York Archivists Conference

The New York Archives Conference is an organization that once a year brings together archivists, manuscript curators, local historians and local government record keepers to discuss issues of mutual concern to professional holders of historical records.

Sigillum Yearbooks Online

Nazareth College yearbook, Sigillum, was published 1948 through 2018. This collection includes Excalibur, produced in 1928 by the first graduating class to commemorate Nazareth College’s first four years. Browse the collection or search by keyword from the main landing page by clicking here.

Society of American Archivists

Founded in 1936, the Society of American Archivists is North America's oldest and largest national archival professional association. SAA's mission is to serve the educational and informational needs of more than 5,500 individual and institutional members and to provide leadership to ensure the identification, preservation, and use of records of historical value.

The William H. Shannon Papers

Personal and scholarly files of Msgr. William H. Shannon, professor of religious studies at Nazareth College (1946-1982) and founding president of the International Thomas Merton Society. The Shannon Papers have been organized and are housed in the Archives of the Sisters of Saint Joseph. For more information and a finding aid, begin your search at Archives of the Sisters of Saint Joseph