The Office of Research, Scholarship, and Innovation provides reimbursements on a first-come-first-served basis for Nazareth graduate students to present at, compete academically at, or attend regional, national, or international conferences.
Funding is available as follows:
Awards are made on a rolling basis until funds are exhausted. Therefore, it is in the student’s best interest to apply as early as possible. Applications must be received by the 14th of the month preceding travel in order to be reviewed. Award is not guaranteed. All expenses incurred prior to approval are at the student’s own risk.
Important Notes:
Eligibility
NOTES:
Complete applications are reviewed on the 15th of each month. If the 15th falls on a weekend or holiday, applications will be reviewed the following business day.
Download the complete 2021-2022 guidelines here!
Q1. I am an undergraduate student; can I apply for GSPDA funding?
This funding initiative is only for graduate students who meet the eligibility criteria as outlined in the Guidelines. Check with your advisor for possible sources of funding for undergraduates.
Q2. Why do I need to submit my application by the 14thof the month before my travel?
Applications are reviewed on the 15th (or next business day) of each month and all reimbursements require award pre-approval.
Q3. When and how will I know if I am approved for GSPDA funding?
Notifications are generally made within 7 to 10 days of the monthly deadline via email from the Office of Research, Scholarship, and Innovation.
Q4. Can I receive a cash advance from the College?
All awards are paid on a reimbursement basis only. This means you must spend the money to pay for an allowable expense first and then complete the appropriate paperwork to receive reimbursement. This applies to hardship cases, as well.
Q5. How do I complete the budget information on my application if I will be sharing expenses with other Nazareth students?
Indicate the amount of funds required for your portion of the expenses. In the narrative, explain what expenses you will be sharing and indicate the other students’ name(s). Review Q9 and Q10 below for more information.
Q6. What should be considered when deciding whether to drive or fly?
College policy states that the cost of non-local auto travel should not exceed the cost of the least expensive air fare. If auto travel would be more expensive but you decide to drive, you will only be reimbursed up to the cost of the least expensive air fare.
Q7. Who is responsible for insurance if I drive?
The owner of the car is responsible for insurance and the safety of the passengers as well as for physical damage to the vehicle.
Q8. May I include parking in my transportation budget?
Airport parking may be included if you are flying. Parking at the hotel may be included if you are driving.
Q9. May I include mileage, gas and/or toll expenses in my transportation budget?
Reimbursements will be based on actual gas and toll expenses incurred and supported by original receipts. No mileage allowance will be considered.
If multiple students will be travelling in the same vehicle, each student should pay their share of gas and toll expenses and then include their paid receipt(s) with their request for reimbursement.
Q10. I will be sharing accommodations with other Nazareth students. How does that work?
All reimbursements require original paid receipts. There are two options:
Q11. How do I submit my reimbursement request if I shared expenses with other Nazareth students?
Each student should complete their own paperwork, indicating the names of all students sharing a particular expense, as outlined in Q9 and Q10 above, the Guidelines and award letter. Then, one person should collect all completed requests and submit them as a packet.
Q12. Do I need to document/prove that I spent the matching funds that I committed?
Yes, you must submit paid receipts that support that commitment as part of your request for reimbursement. Matching funds must be your personal funds, not other College or Program funds.
Q13. Will my reimbursement request be processed if I do not submit a summary of my travel experience?
Reimbursement requests are not considered complete for processing until your summary addressing the prompts found in the Guidelines is submitted via email to Emily Carpenter at ecarpen1@naz.edu.
For other questions, please refer to the GSPDA Guidelines. If you still have questions, please contact Debbie Mathewson at dmathew4@naz.edu.
Email all of the above documents as attachments to your faculty sponsor.
NOTE: It is the student’s responsibility to make sure the faculty sponsor completes the next steps in the process.
Faculty Sponsor –
The subject should be GSPDA: student name. Only one application should be included per email.
Deadline Reminder: Complete applications must be received by the 14th of the month preceding travel.
After processing, an award letter will be sent to applicant via email with amount of funding (with cc to faculty sponsor).
Reimbursements are made through the Accounts Payable Office, and follow their procedures and timelines.
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