Research, Scholarship, and Innovation

Graduate Student Professional Development Awards

The Office of Research, Scholarship, and Innovation provides reimbursements on a first-come-first-served basis for Nazareth graduate students to present at, compete academically at, or attend regional, national, or international conferences.  

Funding is available as follows: 

  • Up to $600*– to present invited scholarly or creative work at the regional (excl. The Greater Rochester Area – see below), national, or international conference or meeting, compete academically, or accept an award. (10% match required). **
  • Up to $300*– to attend an academic conference at the regional (excl. The Greater Rochester Area – see below), national, or international level. 
  • Up to $150 (for registration only) –To present at or attend a conference in the Greater Rochester Area 

Awards are made on a rolling basis until funds are exhausted. Therefore, it is in the student’s best interest to apply as early as possible. Applications must be received by the 14th of the month preceding travel in order to be reviewed.  Award is not guaranteed. All expenses incurred prior to approval are at the student’s own risk. 

Important Notes:

  • * If 5 or more students are attending the same conference from one department, funding is limited to $200 per student and applications must be forwarded by the Faculty Sponsor to the Program Director prior to submission (see Application Process). 
  • **Requests for reimbursements of more than $300 require 10% matching funds from the student (e.g. If a student is requesting $450 the total amount needed must be at least $495 and student must contribute $45 to match the $450 requested). The student match must be made with personal (non-college) funds. 
  • In some extenuating circumstances, waiting for reimbursement after the event may cause financial hardship.  If this is the case, then please indicate on the application a request for special consideration.  Hardship cases will be reviewed on a case by case basis and advance reimbursements are not guaranteed.  Decisions to allow or not allow advancements of reimbursement funds are final.

Eligibility

  1. Travel for a graduate student to present their invited scholarly or creative work, to accept an award, to compete academically through a professional organization or academic institution, or to attend an academic conference at the regional, national, or international level.  The student may be part of a larger group but all applications should be submitted by individuals. 
  2. The applicant is a matriculated graduate student in good academic standing, at the time of application and at the time of travel.
  3. Only ONE award per student per fiscal year (“Fiscal year” means the fiscal year in which the travel and reimbursement takes place, not the notice of award – e.g. travel that occurs in July 2019 will utilize applicant’s award for the entire July 1, 2019 - June 30, 2020 fiscal year) 
  4. The applicant MUST have already received written confirmation from the sponsoring organization of the applicant’s acceptance to make a presentation, receive an award, or compete.
  5. The applicant MUST have a faculty sponsor.  The sponsor is not required to attend the event, but must endorse the activity.
  6. The travel MUST NOT be part of a credit-bearing program.

NOTES: 

  • Awards are disbursed on a reimbursement  basis (e.g.,  after the  travel  has occurred and acceptable original receipts have been submitted.)
  • Students may receive only one travel award per fiscal year, independent of the amount (July 1 – June 30).
  • Funds may be used to cover only the following expense types:
    • Transportation to and from the activities (e.g., airfare, van rental, fuel costs – no mileage allowance)
    • Lodging (3 night maximum)
    • Conference registration fees
    • This award cannot fund (1) faculty/chaperone expenses, or (2) student meal costs.
    • If 5 or more students are attending the same conference from one department, funding is limited to $200 per student and applications must be forwarded by the Faculty Sponsor to the Program Director prior to submission (see Application Process).

Complete applications are reviewed on the 15th of each month.  If the 15th falls on a weekend or holiday, applications will be reviewed the following business day. 

How To Apply

Step 1: Complete the GSPDA Application
Step 2: Forward Application to your Faculty Sponsor
Step 3: Faculty Sponsor forwards your application to ORSI
Step 4: Receive Your Award!
Step 5 (After Travel): Reimbursement and Reporting Requirements

GSPDA Forms and FAQ

GSPDA Guidelines Sheet
GSPDA FAQ