Submitting Conference Proposals

Student groups seeking funding for conferences and experiential learning opportunities should complete this form.

Proposals may be submitted by members of the Undergraduate Association only (full-time, fee-paying, undergraduate students). Faculty and staff members may not submit proposals on behalf of their students.

What constitutes a conference?

For an activity to be considered a conference, it must meet all four components listed below:

  1. official registration (not necessarily with a cost)
  2. networking opportunities between professionals and students
  3. learning/educational component (could including presenting)
  4. connection to students' professional pathways/goals

 

What counts as experiential learning?

Experiential learning funds are designated for course-related activities or professional development opportunities that do not meet the conference criteria.

The Finance Proposal Process
  1. Only typed copies of the required request form available on this page will be accepted. You can type directly into the forms.
  2. A hard copy of the completed proposal form must be turned in to the UA Office by the specified deadline. A list of deadlines is available here.
  3. The sponsoring group must present their proposal to the Finance Committee. The Finance Committee will judge requests based on the UA’s Philosophy of Funding and the appropriateness of the request.
UA Philosophy of Funding

See the UA finance page.

Helpful Tips for Submitting Your Proposal
  1. Ask questions early. If you are unsure how to submit the proposal or what information should be included, please reach out to the VP of Finance. 
  2. Submit your proposal at least one month before your event/activity so that you have time to make the necessary arrangements. Proposals for conferences that happen early in the spring semester may be submitted in the fall. Proposals for conferences that happen in the early fall and summer should be submitted during the spring semester. 
  3. Please make sure you include a clear breakdown of costs associated with the amount you are requesting from Finance Committee. Do not include costs for graduate students or faculty/staff members in your proposal.
  4. Your proposal should include a full itinerary. Please include additional information such as available workshops, keynote speakers, networking opportunities, conference website, etc. This information should be submitted with your proposal. 
  5. Seek out funding from other sources or opportunities to collaborate and share this information in your proposal. 
  6. Be prepared to answer the following questions:
    • How were students selected to attend?
    • Will the majority of students’ time be spent on conference or experiential learning activities?
    • How much are the students paying out-of-pocket? 
    *This is a sampling of questions since each proposal is unique.*