The College and residence hall policies, rules, and regulations (as outlined in the Undergraduate Student Handbook, the room contract, and this publication) should be interpreted broadly. These policies are not meant to define misconduct in exhaustive detail. Residents are expected to acquaint themselves with the information in all official college publications and to govern themselves accordingly. We have chosen to briefly outline selected policies and procedures here for your convenience. Please refer to the aforementioned publications for more details. If you have questions, please direct them to your AD or your RA.
Nazareth college does not condone the possession, use, sale, or distribution of illegal drugs. Students who participate in these illegal activities are subject to severe disciplinary action, up to and including expulsion. Drug paraphernalia, including bongs, clips, pipes, and other items used in preparing or consuming illegal drugs, are not allowed in the residence halls.
The Department of Residential Life is concerned with the effects of the use and abuse of alcohol and the quality of life in our community. As part of the Code of Student Conduct, we are charged with upholding New York state law in matters of alcohol consumption. You must be 21 years of age to possess and consume alcoholic beverages. Kegs and "beer balls" are prohibited in all residence halls, and open containers are not allowed in hallways, stairwells, or any general public area.
The alcohol policy of Nazareth College reflects the New York state law, but is also meant to promote responsible use of alcohol by residents who are of legal drinking age. Residential Life staff will confront any inappropriate behavior regarding to the use of alcohol.
Cinder blocks are not permitted in the residence halls. They are a nuisance and a hazard when people are moving, and they are dangerous to use to prop your bed.
The new student room furniture in some areas includes loftable beds. However, homemade lofts or student's personal lofts and waterbeds are not allowed in residence halls. If you have questions about your room furnishings, please see your AD.
"Bed Risers" and the use of cinder blocks to raise the height of furniture is strictly prohibited.
Allowed: Televisions, radios, computers, clocks, stereos, fans, electric razors, hair dryers, curling irons, heating pads, and small cubed refrigerators. Standard refrigerator sizes that are approved for campus use included 1.7, 2.7, and 4.5 cubic feet.
Prohibited: Air conditioners, sun lamps, heating coils, hot pots, microwave ovens, hot plates, George Foreman grills, and toaster ovens.
Students can use one-cup coffee makers in their rooms, but the coffee maker must have an internal heating element and an automatic shut-off.
If you have an appliance not listed here, please consult your AD before plugging it in.
Warning: Do not plug in multiple appliances at the same time. Many of our residence halls were built when students did not have all of these "luxury" items. The power supply to all rooms is limited, so be careful not to blow the circuits. Consult Campus Safety if you have questions regarding electrical appliances or for a complete list of what is and is not allowed.
The use or possession of firearms or explosive agents of any kind is not permitted. Even if you have a license and the weapon is unloaded or modified, FIREARMS ARE NOT PERMITTED ON CAMPUS. Violations of this policy will result in severe disciplinary action.
Candles and incense are prohibited from residence halls. Fireworks are explosive agents, are illegal to possess, and their use is prohibited. Certain other weapons such as knives, Chinese shooting stars, and machetes are also prohibited. If you have questions about a weapon of any kind, check with Campus Safety.
You and your roommate/suitemate are responsible for all furniture supplied with your room. DO NOT LOAN IT, GIVE IT AWAY, PUT IT IN THE LOUNGE, OR LEAVE IT IN THE HALLWAY OR STAIRWELL. Do not switch furniture with other rooms on campus. Each piece of furniture has been inventoried prior to your move-in and must remain in that room. You will be responsible for the full replacement cost for any items missing upon check-out. Experience has shown that not only is furniture damaged when moved, but there is also unnecessary wear and tear to the corridors and stairwells. If you have questions about the furniture you were assigned, contact Residential Life.
All mattresses on campus are standard twin. If you need an extra-long mattress, please contact the Residential Life. There are a limited number of extra-long mattresses, so we are unable to guarantee availability.
Gambling is forbidden in the residence halls. Any activity illegal under New York state gaming laws is prohibited. Casino Nights and other game events for which money is not exchanged are permitted in designated areas and with special permission of the Department of Residential Life and/or student activities.
Guest: Defined as an individual age 18-25 who is not a Nazareth College student and is visiting a current Nazareth resident student.
Visitor: Defined as an individual age 18-25 who is currently an enrolled student at Nazareth College, but not assigned to live in that room. A "visitor" might live off campus or in another room, suite, or apartment.
All residential facilities have an open visitation policy, meaning relatively short visits (no more than six hours a day) are allowed. A student may not permit guests to use the housing facilities for any period of time over the objection of his/her roommate(s). If visits cause complaints by residents or staff, or become, through duration or frequency, a de facto subcontracting of space to an unauthorized person, the student's privileges to host guests/visitors may be revoked. In no instance shall a guest or visitor become a long-term resident of a Nazareth-owned facility, as that would interfere with the rights of roommates and others in the living unit. This policy is sensitive to every resident's need for some privacy in a community environment, the balancing of rights among resident students, and the need for safety and security. Roommates should always confer with each other about all visitors and guests, especially overnight guests, in advance of a visit and agree that a visitor or guest is not an imposition.
Visitors and guests must have proper photo identification and be prepared to produce it upon request. Failure to do so may result in involvement of law enforcement agencies.
Overnight visitors/guests must be accommodated in the room of the hosting student. Public spaces, including apartment living rooms or suite lounges, may not be used for visitor/guest accommodations.
Students are permitted to have visitors/guests in their rooms only if there are no objections from roommate(s)/suitemates or apartment-mate(s). Visitation should be infrequent, not on a daily basis. Students staying more than six hours are considered an overnight guest and must observe the same regulations as stated below. Students are expected to resolve problems created by visitations. The rights of a student (to privacy, quiet, study space, etc.) are paramount and take precedence over the desire of another resident(s) to have visitors/guests in the room. If the occupants cannot agree, the Resident Assistant and/or Area Director should be consulted.
Each floor has community standards and guests/visitors are expected to observe those standards. Community objection to actions of guests/visitors may require removal or ban from the residence hall. All residents are responsible for their visitors' or guests' actions and should escort visitors or guests in the residence halls at all times. All visitors/guests must agree to follow these regulations:
All residence hall exterior doors are locked 24 hours, except for those halls hosting a special event. When the residence halls are locked, visitors should arrange to meet the resident or call the person they are visiting to gain access. (Courtesy telephones are located at the main entrance to each residence hall.) Visitors must have picture identification and a guest pass and are to be escorted by their host at all times. Residents are responsible for the actions of their visitors. The College reserves the right to prosecute for trespassing any non-escorted individual in the residence halls who does not show proper identification and/or a guest pass upon request.
Visitation in the residence halls is interpreted as social visits of relatively short duration. Please consult the Undergraduate Student Handbook and/or Area Director for specifics.
Nazareth College seeks to prevent conduct which breaches the peace, causes disorder, or interferes with the rights of others.
You have been provided with key(s) to access your room. It is your responsibility to carry your keys and lock your room at all times.
Never loan or give your residence hall keys to anyone.
All residence hall keys must be returned to the appropriate hall staff when you move or check out of a room.
Duplication of college keys is not permitted and can result in disciplinary action.
Quiet hours in all residence halls:
11 p.m. to 7 a.m. Sundays through Thursdays
1 a.m. to 7 a.m. Fridays and Saturdays
Courtesy hours are in effect at all times. Televisions, radios, stereos, conversations, musical instruments, etc. should be kept at a level that doesn't interfere with other residents' study or sleep. Residents disturbed by noise should speak to the offending party directly. If the disturbance persists, please contact your RA or the RA on duty. Do not get into a battle of stereos or retaliate in any manner. This only escalates the situation and is not conducive to community living.
During final-exam weeks, a 24-hour quiet policy is in effect. There are no exceptions and this policy is heavily enforced.
We realize there are different strokes for different folks. Dogs, cats, iguanas, boa constrictors, ferrets, etc. are fun and nice to have around, and you will be able to visit them away from Nazareth.
ALL PETS, EXCEPT FISH, ARE FORBIDDEN in residence halls!
Fish may be maintained in student rooms in containers with a maximum volume of no more than 25 gallons.
Residence halls at Nazareth College are smoke-free. Smoking is not permitted in any area of the residence halls including student rooms, apartments, suites, hallways, entryways, stairwells, and restrooms. Any smoking must be at least 20 feet from building entrances.
Each student is expected to abide by the Smoking Policy. Enforcement will be maintained by a collaborative effort from staff, Resident Assistants, the Department of Campus Safety, and other students. Violators of this policy will be subject to the full range of institutional sanctions.
Nazareth College does not permit selling goods or services in the residence halls for causes it does not directly sponsor. No solicitation by students or by outside companies is allowed in the residence halls.
We have made every attempt to provide adequate recreational space for use of sports equipment. Because of noise and potential property damage, football, lacrosse, handball, flying discs (e.g. Frisbees), softball, and other such games must be played outside the residence halls.
This means no playing in the lounge, stairwell, hallway, or student rooms. Please remember the guidelines for effective community living.
Students should use the bike racks available around campus in various locations. In recent years, many bike racks have been added.
The fire code stipulates that all entrances, exits, corridors, and stairwells must be free and clear at all times, so you should not at any time park your bicycle there. Bicycles should not be chained to fences, doors, trees, lamp poles, or other objects.
All new students arrive in late August for New Student Orientation. Please consult the New Student website for definite times and other information. The Orientation Leaders and Admissions Staff assist students and parents in unpacking the car and the RAs are available on the floors to assist with move-in and offer suggestions. At check-in you will be given a copy of the Student Handbook, Guidelines for Residential Living, your Room Condition Form (RCF), your room key, and any other pertinent opening information. It is important that each student check, sign, and return the RCF upon arrival. Be sure all the information on the check-in form is accurate. If you find any discrepancies on your form, return to the staff person in charge and have your room checked again. We are unable to make adjustments not reported within 24 hours of check-in.
At the end of each semester, the Department of Residential Life publishes check-out procedures. To avoid unnecessary charges, follow all guidelines. If you leave the residence halls during a semester, please contact your RA and/or AD for the procedures to follow. You cannot leave and give your key to a friend to turn in for you. Residents who fail to follow the proper check-out procedures may be charged for damages for which they may not be responsible and fined for improper check-out. A final tip: Call your AD during office hours to schedule check-out. Leaving telephone messages in the middle of the night requesting to check-out the next morning is not in your best interest. Do Residential Life and yourself a favor, take the necessary steps early enough to insure a smooth departure.
Each piece of furniture has been inventoried and must remain in your room. Hall residents may be held jointly responsible for damage to corridors and public areas and assessed accordingly for necessary replacement and/or repairs.
In an emergency, call campus safety at 585-389-3333 or 585-389-2850. This department is staffed 24 hours per day and has personnel trained to respond to all types of emergencies. Notify the RA on duty or your AD of the nature of the situation if you have a chance. If not, notify residence life personnel and they will notify campus safety.
If a situation arises, on or off campus, that the campus safety director considers an ongoing threat, a campus-wide warning will be issued through the College's NAZ Alert System and email system to students, faculty, and staff.
(For more complete Fire Safety Procedures, see the Student Handbook. In a community, we all have to work together to keep it safe.)
Bonfires, propane gas tanks/grills, open flames, and other combustibles are prohibited in residence halls and on patios and lawns near student housing. Keep combustible products to a minimum. Open flame devices (including candles and incense) are not allowed in residence halls. Make sure that wiring on any electrical appliance is in good condition and UL-approved. Do not run any wiring beneath carpeting. Lofted furniture and lofts not supplied by the College are prohibited. Report any accident or fire to campus safety at ext. 585-389-3333 or 585-389-2850. State your name and room number clearly. If you discover an empty fire extinguisher, report it to your RA or AD.
If the fire alarm sounds, leave the building right away by the nearest exit. Alarms are sometimes pulled by students as "pranks," but there is no way of knowing which are real and which are not. Respond to all alarms as real. Certain precautions should be taken in case of a fire:
Room and board payment does not cover vacation periods when the halls are closed. Students must vacate rooms during Thanksgiving, winter and spring recess. Official opening and closing times are posted in the academic calendar.
Housing When Residence Halls are Closed for College Breaks:
Students who are requesting approval to remain on campus for any period of time during one of the College Breaks (Thanksgiving, winter, or spring break) are required to fill out an application requesting authorization to stay. A staff member in the Department of Residential Life will review this application, and students will be informed if they are approved or denied to remain on campus for any part of the break. Work of any sort does not constitute a legitimate reason to remain in on-campus housing, even if that work is for a faculty or staff member. The "Break Housing Request Form" can be found on the Residential Life website on a page dedicated specifically for that break period.
Students will be asked why they are requesting to stay and if their reason is approved, they will be charged a nightly fee based on the maximum conference rate at the time, which will be added to their term bill. This charge helps defray the cost of having students on campus during times not covered under their room contract. [Student Teachers, Student Interns, International Students, and Athletes (who are in season and required to stay by their coach for the purpose of practice or competition) will not be charged the fee but will still have to fill out the "Break Housing Request Form".]
Please note, students are responsible for understanding the following:
As a reminder, at the end of each semester, students must vacate the residence halls 24 hours after their last final exam.
If you accidentally lock yourself out of the room or your roommate absent-mindedly leaves you stranded:
Under no circumstances will you be given access to someone else's room.
Always make an effort to check for your keys before leaving your room. It will save everyone a great deal of trouble. Do not expect immediate response to lock-outs.
If you lose a key, report it immediately to your RA or AD. A lock change will be ordered for your room, suite, or apartment and you will be charged $50 for this service. You can get a loaner key from the Residential Life Office until your new key is available. Generally, new keys will be available in two to three days.
Maintaining a secure residence depends upon the entire community. By following these guidelines and using common sense, your residential experience should be safe and rewarding. It is difficult to go into detail on safety measures; however, here are some ways to reduce the chance of theft or personal harm:
You are responsible for your belongings. Nazareth College does not carry personal property insurance on students' belongings. We recommend that you carry your own insurance to cover loss due to damage, vandalism, or theft. You may want to review your parents' homeowner's or renter's policy to see what is covered. We suggest that you specifically review the section on theft of your property (many policies cover damage, but not loss).
You cannot move to the room down the hall just because it is open and your roommate dyed his hair green. If you are having problems adjusting to your roommate, talk with your RA. No student may change rooms without prior approval of the AD. Students requesting room changes may complete a form in the Residential Life Office. During the first few weeks of each semester, a freeze on room changes exists.
Residents are responsible for cleaning their own rooms. Rooms and furnishings are to be left in the same condition at the end of the year as upon arrival.
Upon arrival, each student should inspect his/her room and sign and return the room condition form. Be sure all the information on the check-in form is accurate. If you find any discrepancies on your form, return to the staff person in charge and have your room checked again. We are unable to make adjustments not reported within 24 hours of check-in.
When decorating, remember that the residence halls have to remain in good condition for future residents. If you damage or alter your room, you will be billed the cost of repair and restoration.
Allowed: You may bring free-standing shelves and other furniture and furnishings that do not have to be tacked, nailed, screwed, or otherwise attached to walls or floors. However, consider the space available. You cannot remove or store any of the room furnishings provided by Nazareth College. Please decorate with flameproof fabric. If you plan to carpet your room, do not tack or glue to the existing floor covering.
Don't: Paint or wallpaper your room. Be careful when using contact paper. Sometimes it damages the furnishings and you will be billed full replacement cost. Don't use hardware, paneling, shelving, corkboard, or any items that must be attached to walls or doors. You may not install ceiling fans or air conditioners.
All rules and regulations are designed to encourage conduct that enhances student growth and development. Our ultimate goal is to maintain a safe, functioning, productive, communal atmosphere in the residence halls. Residents are responsible for following the Nazareth College Code of Student Conduct and other official college publications. Infractions are subject to disciplinary action, which can range from administrative warning to expulsion from the College.